Accounts Payable Administrator

Purpose of the role

The Accounts Payable Administrator will be responsible for providing a professional accounts payable function to the group, ensuring that all daily/weekly/monthly department routines are completed in an accurate and timely manner. Processing and verifying supplier invoices and credits in Sage X3, reconciliation of supplier statements, handling the daily/weekly supplier payment runs in accordance with the AP team and Management Accountant. Dealing with external and internal queries by phone and email.

Key Accountabilities

• Ensuring all Supplier data, inclusive of invoicing, address details, contacts details and terms are up to date and maintained appropriately
• New suppliers have the correct credit application form completed, signed and authorised
• Input of daily Supplier invoicing, ensuring appropriate paperwork is matched to the invoices and all information is correctly recorded in Sage X3
• Make use of the automatic invoice capture and matching through Sage X3 assisting in reducing paperwork and processing time
• Monthly reconciliation of Supplier statements to Sage X3, ensuring all invoices, credits and payments are recorded in a timely and accurate manner
• Processing of daily/weekly Supplier payment runs in accordance with the AP team and Management Accountant via Lloyds Bank payment gateway
• Dealing with external and internal queries by phone and email
• Aid in the monthly accounts close and production of final Creditors Ledger for the month, ensuring the ledger is reviewed and printed prior to close
• Provide supporting documentation for audits
• Support the department to balance workload during periods of high volume or absence due to holidays or sickness
• Ad-hoc reporting as required by the Financial Controller or the Management Accountant
• Carry out any reasonable duties as identified by your line manager
• Positively represent ICL to our customers and suppliers
• Ensure compliance with all contractual employment obligations.
• Ensure compliance with our ISO standards.
• Fully participate in the company’s performance management and development programmes.
• Maximise own ability to produce quality work, on time, and to brief, utilising best skills and available technology.
• Work in accordance with the Company’s Human Resources policies and procedures.
• Ensure compliance with health and safety requirements.